Data Protection Policy

THE FRIENDS OF COLERIDGE
Reg. Charity No. 295285
DATA PROTECTION POLICY

The Friends of Coleridge are committed to protecting the rights and privacy of those whose personal data we hold. This personal data will be collected and handled securely.

The Data Protection Act 1998 and General Data Protection Regulations (GDPR) govern the use of personal data.

The Committee of the Friends of Coleridge and some others are personally responsible for processing and using personal data in accordance with the Data Protection Act and GDPR, and will comply with this Data Protection Policy.

Consent

All members of the Friends of Coleridge and others whose personal data we may hold will be asked to give consent for our use of their personal data. The reasons for our use of their data will be explained to them. They may restrict the use of their data for specific operations, and they may change their choices at any time. They may withdraw their consent at any time.

What personal data is held by the Friends of Coleridge?

Name, address, telephone number/s, email address.

Where is this data stored?

On the password-protected server of the Friends of Coleridge website and the password-protected computers of the Membership Secretary, Bulletin Editor, and events organisers.

What is this data used for?

Membership subscriptions
Sending Coleridge Bulletins and publications
Communicating with authors of publications and Bulletin articles
Registration for conferences and events
Sending information about conferences and events

The Friends of Coleridge website

The Friends of Coleridge obtains analytical information from our website to improve our service to the public; we might wish to find out how popular a certain page or item is, for instance. This information is purely statistical. It is not possible for the Friends of Coleridge to glean personal data from anyone’s use of the website.

Sometimes we need to send bulk emails (for instance, to send information to all our members). This is done via our website using a password-protected programme.

Data will not be shared

The Friends of Coleridge will not share personal data with other organisations for marketing, market research, or commercial purposes. We will not pass on personal data to other websites.

Subject Access Request

Individuals have the right to make a Subject Access Request (SAR) to find out what information the Friends of Coleridge holds on them, where it is held, and what it is used for; and also to have data corrected or to prevent its use. Any SAR will be dealt with within 30 days.

Data Protection Officer, the Friends of Coleridge
dataprotection@friendsofcoleridge.com

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